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HR Software Delhi
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#1 Employee Onboarding Software in Delhi NCR

Paperless Employee Onboarding & Compliance

Simplify employee onboarding with factoHR Delhi, ensuring every document is completed online, approvals happen instantly, and new hires are fully set before their first day.

Quick Set-up
Delhi-based support
PF & ESIC enrolled automatically
IT access live before Day 1
employee onboarding software in delhi ncr
How It Works

From Offer Accepted to Fully Productive

Four phases. Every task automated and built into HR Software Delhi by factoHR. Your HR team moves from chasing tasks to driving better HR outcomes.

Phase 1 · Pre-Joining
Documents & Signing
Before Day 1, the new hire receives an onboarding link to submit required details and documents digitally. Offer letters and other documents can be shared and signed online, reducing manual follow-ups.
Digital offer letter signing
PAN, Aadhaar, bank details upload
Educational & experience certificates
Previous employer relieving letter
Phase 2 · Day 1
Enrolment & Access
Once HR verifies the submitted information, employee records are created using the same data. This avoids duplicate entry and ensures all details are available in the system from Day 1.
Employee profile created from onboarding data
PF and ESIC details recorded in system
Employee ID and records generated
System access configured as per role
Phase 3 · Week 1
Induction & Training
New hires go through structured onboarding activities such as policy acknowledgement and role-based induction. Progress can be tracked within the system.
Induction checklist based on role
Company policy acknowledgement
Team introduction and reporting structure
Training tasks assigned and tracked
Phase 4 · Month 1
Payroll & Records
Employee data collected during onboarding flows into payroll and compliance modules, ensuring records are ready for further HR processes.
Salary structure is mapped in the system
PF, ESIC, and statutory details available
Payroll data ready for processing
Employee self-service access enabled
The Onboarding Problem

Stop Onboarding the Old Way.

Every delayed document, every manual PF form, every IT ticket raised late. They all cost you money and damage the new hire's first impression of your company.

Still doing this?

The Old Way

HR emails a list of documents to the new hire. Reminders sent again on Day 1 because nothing arrived.
Physical documents couriered or brought in person. Someone scans and files them manually. Some go missing.
HR manually fills PF and ESIC forms for each new joiner. Submitted to the right portal, eventually.
IT is told about the new hire on Day 1 morning. Laptop arrives Day 3. Email access Day 4.
A printed induction checklist handed over. No one tracks if it is completed. Policies never acknowledged.
First payroll: HR manually enters the new hire data into the payroll system. Mistakes are common.
Our platform

Automated Joining with factoHR Delhi

New hire gets a link before joining. Auto-reminders go out until all documents are uploaded. Zero HR chasing.
All documents uploaded digitally. Auto-verified against requirements. Stored securely in employee profile forever.
PF and ESIC enrolment triggered automatically on document approval. UAN generated for first-time employees instantly.
IT notified the moment the offer is signed. Laptop and access provisioned before Day 1. Employee logs in on arrival.
Digital induction checklist assigned by role. Progress tracked in real time. Policy acknowledgements logged with timestamp.
New hire data flows directly from onboarding to payroll. First salary calculated correctly from Day 1. Zero manual entry.
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Everything Built In

Six Modules. One Onboarding System.

Every tool your HR team needs to bring new hires in fast, legally and without the paper trail.

Saves 4 hrs/hire
Digital Document Collection
New hires upload all required documents from their phone before Day 1. PAN, Aadhaar, bank details, relieving letter, certificates — everything in one place. HR reviews and approves in a single click.
  • Customisable document checklist per role
  • Auto-reminders until all docs are submitted
  • Secure cloud storage with employee profile
  • HR approval with one-click verification
Zero compliance misses
PF, ESIC & PT Auto-Enrolment
The moment HR approves documents, statutory enrolment is triggered automatically. PF, ESIC and Professional Tax configurations are applied based on salary and location. No manual form-filling, no missed deadlines.
  • PF enrolment with UAN generation
  • ESIC registration for eligible employees
  • Professional Tax as per Delhi/UP/Haryana slabs
  • Nomination details collected during onboarding
Day 1 ready
Offer Letter & Contract e-Signing
Send digitally signed offer letters and employment contracts directly from the system. New hires sign from any device. Signed copies are stored against the employee record permanently.
  • Digital offer letter with e-signature
  • Custom employment contract templates
  • Timestamped signed copy stored permanently
  • Bulk offer letters for high-volume hiring
Saves 2 hrs/hire
Role-Based Induction Checklist
Assign different induction checklists based on department or role. A factory worker joining in Okhla gets different tasks from a developer in Noida. Progress is tracked automatically — HR can see completion status in real time.
  • Separate checklists per role or department
  • Policy acknowledgements with digital sign-off
  • Training module assignments
  • Completion tracking and auto-reminders
Zero back-and-forth
Employee Self-Service Portal
New hires get access to the employee portal on Day 1. They can check their payslips, apply for leave, view company policies, update personal details and raise tickets — all without contacting HR.
  • Payslip and tax documents access
  • Leave application from Day 1
  • Personal details self-update
  • IT and HR helpdesk tickets
Zero manual entry
Payroll Ready from Day 1
Onboarding data flows directly to payroll. Salary structure, joining date, statutory deductions and bank details are all set automatically. The first salary is calculated correctly without HR entering any data twice.
  • Salary structure auto-applied on joining
  • PF, ESIC, TDS pre-configured
  • Joining date pro-rata calculation
  • First payslip generated automatically
India Compliance — Joining Documents

Every Document Your Delhi NCR Company Must Collect

Missing a joining document creates compliance gaps that can cost you during audits and labour inspections. Our system ensures nothing is missed — automatically.

auto collected by system
role or experience dependent
You configure the checklist once. The system then collects the right documents for each new hire based on their role and experience level — automatically, before their joining date. No HR manual follow-up required.
One Connected System

Hire Approved. Everything Else Is Automatic.

From the moment a candidate is hired, onboarding triggers every downstream process without a single manual step.

Recruitment / ATS
Offer accepted
Onboarding
Docs · PF · ESIC · IT
Payroll
First salary auto-ready
Attendance
Tracking from Day 1
Leave
Balance assigned auto

One action — offer approved. Five downstream systems updated automatically.

See It Live — Book a Demo
Built for Delhi NCR

Make joining simple, not stressful with factoHR Delhi
in Delhi NCR Companies

Hiring varies across roles, teams, and industries, but the onboarding process should be standard. From documents and compliance to employee setup, everything runs in one clear flow, so every new hire starts ready, not waiting.

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100%
Digital document collection & storage
0
Duplicate employee data entry across systems
500+
Businesses across Delhi, Noida, and Gurugram are using our system
4.9★
Rating from Delhi NCR HR managers for onboarding speed and accuracy
High-Volume IT Hiring — Noida & Gurugram
IT teams in Noida Sector 62 and Cyber City, Gurugram often hire in batches. When multiple developers join together, onboarding tasks like PF details, IT access, and employee records are handled in a structured flow — without HR repeating the same steps for each hire.
Bulk Factory Onboarding — Okhla & Faridabad
Manufacturing units in Okhla and Faridabad onboard large groups at once. Employee details, compliance information, and shift assignments are collected and organized in one place, making it easier to manage bulk onboarding without confusion.
Multi-Location Retail Onboarding
Retail businesses across Lajpat Nagar, Saket, Karol Bagh, and South Extension manage onboarding store-wise. Store managers can initiate the process, while HR reviews and completes the setup centrally, keeping everything consistent across locations.
Remote & Hybrid — Day 1 Without an Office
For remote hires across cities like Dehradun or Jaipur, onboarding starts before the joining date. Employees share their details and documents online, so they’re ready to begin work on Day 1 — without needing to visit an office.
What HR Teams Say

Trusted by HR Leaders Across Delhi NCR

Real feedback from businesses using the platform.

★★★★★
We hire 15 to 20 developers every quarter in Noida. Before this system, my team spent three full days per batch just collecting documents, filing PF forms and sending IT access requests. Now the new hire gets a link. By the time they walk in on Monday, everything is done. IT access, PF, ESIC, payroll record — all of it. My team uses those three days for actual HR work.
DA
Deepika Arora
HR Head — IT Services Company, Noida Sector 62
★★★★★
Our factory in Okhla onboards workers in batches of 30 to 40. Every one of them needs PF enrolment and ESIC registration on the same day. Previously we had a full-time person just doing this. Now the system triggers enrolments automatically when documents are approved. We cut onboarding time from 5 days to less than 24 hours and reallocated that person to welfare activities.
SN
Suresh Nair
Plant HR Manager — Manufacturing Unit, Okhla Industrial Area Delhi
★★★★★
I manage HR for 11 retail stores across South Delhi and Gurugram. Getting a new store associate onboarded used to mean a physical visit to the head office to submit documents. Now they upload everything on their phone before joining. I approve remotely. They start work and their payroll is already configured. No visit required, no paper, no delays.
KM
Kavya Menon
HR Manager — Retail Chain, 11 stores South Delhi & Gurugram
Questions From Delhi NCR HR Teams

Frequently Asked Questions

Which documents are collected during onboarding?
The system collects all required employee details and documents through a digital onboarding flow. New hires upload their information directly, helping HR avoid manual data entry and follow-ups. Typically, this includes PAN card, Aadhaar card, bank account details, PF Form 11, ESIC declaration, educational certificates, previous employment documents, and any additional documents defined by your company. All details are captured in one place before Day 1, so employee records and compliance data are ready for further HR and payroll processes.
Does it auto-enroll new hires into PF and ESIC?
The system collects all required PF and ESIC details during onboarding and digitizes statutory forms, making it easier for HR teams to manage compliance. Once the information is verified, the data is available within the system for further processing, helping reduce manual paperwork and duplication. Actual enrollment and registrations are completed as per your company's compliance process and statutory requirements.
Can the onboarding checklist be customised per department or role?
Yes. You can create different onboarding checklists based on roles, departments, or job types, such as IT, sales, factory floor, or field staff. Each checklist can include its own set of tasks, documents, and induction steps. Once configured, the system assigns the relevant checklist during onboarding, helping ensure each new hire follows the right process without manual coordination.
How does the onboarding system connect to payroll?
Once onboarding is complete and details are verified, employee data is available for payroll processing. Information like personal details, bank data, and statutory inputs is captured during onboarding and used to create the employee record. This reduces manual entry and helps ensure payroll is processed accurately from the joining date, as per the configured payroll setup.
How quickly can we start using this for new joiners?
Getting started depends on how clearly your onboarding process is defined and how quickly inputs are shared. Our team sets up document checklists and workflows, and once approved, you can begin onboarding new hires. To move faster, keep these ready: document list and forms, role-based onboarding steps, employee data fields, and approval hierarchy. With this, onboarding can start smoothly without delays.
Start Today

Make First-Day Onboarding Effortless
with HR Software Delhi by factoHR.

Make the first day easier for your next hire. Set up documents, details, and onboarding steps in advance so everything is ready when they join. Schedule a demo today to gain access to paperless onboarding now!

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Quick Set-up
Delhi-based support team
All 9 Modules

One Platform. Every HR Function.

Payroll
Auto PF, ESI, TDS & Delhi min wages
Attendance
Biometric, geo-fence & selfie punch
Leave
Auto LOP, holiday sync & approvals
Performance
KRA, 360 reviews & appraisal cycles
Recruitment
ATS, job posting & interview scheduling
Expense
Receipt scan, limits & reimbursements
Timesheets
Project hours, billing & overtime
Employee Portal
Payslips, leave & requests on mobile