When teams log hours in scattered spreadsheets, payroll gets wrong and billable time leaks away. Managers chase timesheets at month end, project costs stay hidden, and client invoices go out short. The right timesheet software in India fixes this by tracking time accurately, linking it to projects and payroll, and giving managers a live view of where hours go. This guide compares the 13 best timesheet tools used in India for 2026, with features, ideal use case, and real pricing for each.
- 13 tools compared: India built platforms first, then the global trackers Indian teams actually use, not a generic list.
- Best for HR plus payroll: factoHR Delhi links timesheets to attendance and payroll in one platform.
- Best India HRMS options: Keka, Zoho People, HRMantra, and Kredily add timesheets inside full HR suites.
- Best for blue collar and field: SalaryBox and Securtime track frontline time with GPS and face capture.
- Best free and remote tools: Clockify and Toggl Track lead free tracking, while Hubstaff and Time Doctor suit remote monitoring.
- Pricing: Free plans exist from Clockify, Kredily, and SalaryBox, while HRMS suites run from around Rs 35 per employee per month upward.
What Is Timesheet Software?
Timesheet software is a tool that records how employees spend their working hours across tasks, projects, and clients. It replaces manual spreadsheets with automatic or one click time tracking, approval workflows, and reporting. The result is accurate payroll, correct client billing, and clear productivity data.
For an Indian business, a strong tool also connects time data to attendance and payroll. That means hours worked, overtime, and leave feed the salary run automatically, which removes the manual transfer where most timesheet errors happen.
How to Choose Timesheet Software
Match the tool to how your team works. A remote agency billing clients needs different features from a factory tracking shift hours. Judge each option on the points below before you commit.
- Time tracking mode: Manual entry, one click timer, or automatic tracking.
- Project and client tracking: Tag hours to projects for billing and cost control.
- Approval workflow: Manager review and sign off before payroll or invoicing.
- Payroll and attendance sync: Hours flow into salary without manual entry.
- India compliance: Support for Indian payroll, overtime, and state rules.
13 Best Timesheet Software in India for 2026
The list starts with the best fit for companies that want time, attendance, and payroll in one system, then covers India HRMS suites, frontline trackers, and the global tools Indian teams use most.
1. factoHR Delhi
factoHR Delhi bundles timesheet and project tracking inside a full HR and payroll platform built for Delhi NCR businesses. Employees log hours against projects, managers approve them, and the data flows into attendance and payroll. This closes the gap between time tracking and salary that standalone timers leave open.
Key features:
- Project and task time logging: Employees log hours against specific projects and tasks, so you can see exactly where billable and non billable time goes each week.
- Manager approval workflow: Submitted timesheets route to the right manager for review and sign off before they touch payroll or a client invoice.
- Payroll and attendance sync: Approved hours, overtime, and leave flow straight into attendance and the salary run, with no rekeying between systems.
- Utilisation reporting: Live reports show utilisation, project cost, and productivity, so managers spot idle capacity and overruns early.
Best suited for: Delhi NCR businesses from 10 to 500 employees that want time, attendance, and payroll inside one system, so approved hours become accurate pay without a manual transfer.
Pricing: Free plan available, with paid plans from Rs 4,999 per month. Start with a free trial, no card required. Explore the timesheet management software module for the full feature set.
2. Keka
Keka is a popular India built HR and payroll platform that includes project timesheets and time tracking inside a complete HRMS.
Key features:
- Project and task timesheets.
- Attendance and payroll in one suite.
- Approval workflows.
- Utilisation and cost reports.
Best suited for: Mid sized Indian firms, roughly 50 to 500 staff, that want timesheets inside a full HRMS rather than a standalone timer.
Pricing: Plans from Rs 9,999 per month for up to 100 employees, with extra employees at around Rs 90 to Rs 150 per head per month, plus a setup fee.
3. Zoho People and Projects
Zoho offers timesheet features across Zoho People and Zoho Projects, with strong automation and integration into the wider Zoho suite.
Key features:
- Time logging tied to projects and tasks.
- Billable and non billable hour tracking.
- Approval workflows and reminders.
- Integration across the Zoho ecosystem.
Best suited for: Small and mid teams already using Zoho tools that want timesheets in the same ecosystem as their other apps.
Pricing: Free plan for small teams, with paid plans from around Rs 60 per user per month, billed annually.
4. SalaryBox
SalaryBox is an India built staff management app with attendance, time tracking, and payroll, using face recognition and GPS for frontline teams.
Key features:
- Face recognition and GPS attendance.
- Time and shift tracking.
- Direct payroll integration.
- Simple mobile first design.
Best suited for: Small businesses, shops, factories, and field teams in Delhi NCR that need selfie and GPS based time capture linked to payroll.
Pricing: Free for up to 25 employees, then Rs 35 per employee per month, with no setup fee or annual lock in.
5. Securtime
Securtime is an India focused time and workforce management product that tracks a distributed workforce in real time.
Key features:
- Real time distributed workforce tracking.
- Attendance and time capture.
- Shift and roster management.
- Reports for multi site teams.
Best suited for: Mid and large organisations running staff across multiple sites that need one real time view of time and attendance.
Pricing: Custom pricing on request, based on headcount and number of sites.
6. HRMantra
HRMantra is one of India’s long running HR and payroll platforms, with timesheet and project tracking inside a full suite.
Key features:
- Timesheet and project cost tracking.
- Attendance and payroll integration.
- Configurable workflows.
- Compliance handling for India.
Best suited for: Established Indian companies that want a deeply configurable HRMS and are willing to invest in setup for it.
Pricing: Priced per user per month, custom on request based on modules chosen.
7. Kredily
Kredily is an India built HR platform with a free tier that covers attendance, time, and payroll for smaller teams.
Key features:
- Free attendance and time tracking.
- Payroll and leave management.
- Employee self service.
- Affordable paid upgrades.
Best suited for: Startups and small businesses that want a genuinely free HR and time tool to start, then upgrade as they grow.
Pricing: Free plan available. The Professional plan is Rs 1,749 per month for up to 25 users, with extra users at around Rs 60 each.
8. Desklog
Desklog is an India based time tracking and project management tool with automatic tracking and productivity analysis.
Key features:
- Automatic time tracking.
- Project and task management.
- Productivity and idle time analysis.
- Reports for teams and managers.
Best suited for: Indian teams that want automatic time and productivity tracking with local support rather than a global tool.
Pricing: Essential from Rs 2,495 per month and Growth from Rs 4,495 per month, each covering up to 50 employees.
9. gStride
gStride is an India built platform focused on automated timesheets and productivity tracking that reduces manual entry.
Key features:
- Automated timesheet generation.
- Productivity and activity tracking.
- Approval workflows.
- Reports on utilisation.
Best suited for: Teams that want timesheets generated automatically from activity, with as little manual entry from employees as possible.
Pricing: Priced per user per month, contact for a current quote.
10. Clockify
Clockify is one of the most popular free time trackers in the world, offering unlimited users on its free plan.
Key features:
- Free plan with unlimited users.
- One click timer and manual entry.
- Project, task, and billable tracking.
- Detailed reports and export.
Best suited for: Small and cost conscious teams that want free, simple time tracking for unlimited users without a payroll link.
Pricing: Free for unlimited users. Paid plans start from around 3.99 US dollars per user per month, billed annually.
11. Toggl Track
Toggl Track is known for a clean, fast interface and light touch tracking of billable hours.
Key features:
- One click timer across devices.
- Project and client billable tracking.
- Detailed reporting and reminders.
- Integrations with project tools.
Best suited for: Freelancers and agencies that need accurate billable hours and clean reports without screenshots or monitoring.
Pricing: Free for up to 5 users. Paid plans start from around 9 US dollars per user per month.
12. Hubstaff
Hubstaff pairs time tracking with activity monitoring, screenshots, and GPS for field teams.
Key features:
- Time tracking with optional screenshots.
- Activity levels and productivity metrics.
- GPS tracking for field staff.
- Payroll and invoicing features.
Best suited for: Remote and field teams that need proof of work through activity data, screenshots, or GPS location.
Pricing: A free single user plan, with paid plans from around 4.99 US dollars per user per month.
13. Time Doctor
Time Doctor focuses on productivity analytics for remote teams, with detailed app and website reports.
Key features:
- Detailed time and productivity tracking.
- App and website usage reports.
- Optional screenshots and activity data.
- Payroll and integration support.
Best suited for: BPOs and remote first companies that want deep productivity analytics on how work hours are actually spent.
Pricing: Paid plans start from around 6.70 US dollars per user per month, billed annually.
| Software | Origin | Best For | Pricing |
|---|---|---|---|
| factoHR Delhi | India | HR plus payroll | Free plan, paid from Rs 4,999 per month |
| Keka | India | All in one HRMS | From Rs 9,999 per month, up to 100 staff |
| Zoho People | India | Zoho users | Free plan, from around Rs 60 per user |
| SalaryBox | India | Frontline and small business | Free up to 25, then Rs 35 per employee |
| Securtime | India | Distributed workforce | Custom on request |
| HRMantra | India | Configurable HRMS | Per user per month, custom |
| Kredily | India | Budget teams | Free plan, Pro Rs 1,749 per month |
| Desklog | India | Local tracking | From Rs 2,495 per month, up to 50 |
| gStride | India | Automated timesheets | Per user per month, on request |
| Clockify | Global | Free tracking | Free, paid from 3.99 US dollars per user |
| Toggl Track | Global | Freelancers, agencies | Free up to 5, paid from 9 US dollars |
| Hubstaff | Global | Remote and field teams | From 4.99 US dollars per user |
| Time Doctor | Global | BPOs, remote first | From 6.70 US dollars per user |
Free vs Paid Timesheet Tools
Free tools like Clockify, Toggl Track, and Kredily cover basic time tracking well and suit small teams. Their free plans, however, limit reporting, approvals, and integrations, which are exactly the features that connect time to payroll and billing.
Paid plans unlock manager approvals, payroll sync, and advanced reports. For a growing company that also runs attendance and salary, an all in one platform avoids paying for and stitching together several separate tools every month.
Why India Fit Matters
Global trackers record time well, but Indian teams need more than a timer. Payroll integration, INR billing, and a link to attendance decide how much time the tool actually saves. Hours worked, overtime, and leave should feed the salary run without manual entry.
This is where an integrated platform helps. When timesheets sit inside the same system as payroll software and the attendance management system, approved hours flow straight into salary. That removes the rekeying that causes most payroll disputes.
Final Word
The best timesheet software in India is the one that fits how your team tracks work and how you pay them. India HRMS options like Keka and Zoho People suit companies wanting one suite. Free tools like Clockify and Toggl Track are ideal for small teams, and monitoring tools like Hubstaff suit remote operations.
If you want time, attendance, and salary in one flow, an integrated system is the stronger choice. The timesheet management software inside factoHR Delhi links hours to payroll, so accurate time turns into accurate pay without manual transfer.
Frequently Asked Questions
What is the best timesheet software in India?
The best tool depends on your needs. Keka and Zoho People lead the India HRMS options, Clockify and Toggl Track lead free tracking, and factoHR Delhi is strongest for businesses that want timesheets linked to attendance and payroll in one platform.
What does timesheet software do?
Timesheet software records how employees spend working hours across tasks, projects, and clients. It replaces spreadsheets with timers or automatic tracking, adds approval workflows, and produces reports for payroll, client billing, and productivity analysis.
Is there free timesheet software in India?
Yes. Clockify offers a free plan with unlimited users, Kredily has a free HR tier, and SalaryBox is free for up to 25 employees. Free plans cover basic tracking but limit approvals, integrations, and advanced reporting, so growing teams often upgrade.
How does timesheet software connect to payroll?
Integrated platforms like factoHR Delhi and Keka send approved hours, overtime, and leave directly into payroll, so salary is calculated from actual time worked. Standalone tools instead export a report someone must import into payroll, adding a manual step.
What is the difference between timesheet and attendance software?
Attendance software records when employees clock in and out. Timesheet software records how their working hours are spent across tasks and projects. Many India HR platforms combine both, so attendance and project time feed payroll and billing together.
Which timesheet tool is best for remote teams?
Hubstaff and Time Doctor are popular for remote teams because they add activity tracking, screenshots, and productivity reports. For teams that only need time and project data without monitoring, Toggl Track or Clockify are simpler choices.
Which timesheet software is best for blue collar and field teams?
SalaryBox and Securtime suit frontline and field teams because they capture time with face recognition and GPS and link it to payroll. For factory and field heavy businesses in Delhi NCR, these handle high volume shift tracking well.
How much does timesheet software cost in India?
Free plans exist from Clockify, Kredily, and SalaryBox. Paid India tools run from around Rs 35 per employee per month for frontline apps up to Rs 9,999 per month for full HRMS suites. Global trackers charge from around 4 to 9 US dollars per user per month.
